Employee Appreciation Day Coordinator Details                                                                                              (updated 11/7/05) view photos Always scheduled for the third Tuesday in May. Starting in early April get the committee together to pick a theme. Invitations have usually been ordered from Paper Direct.  (Paperdirect.com)   They are post card form and can generally be printed up on an ink jet or laser printer. Resources: Doilies and trays check in the PTSO storage area. Plastic Wrap check in the PTSO storage area. Knives if needed, check in PTSO storage area (we have a set). Baskets for whole fruit, committee members collect (and label) Paper Direct Wegmans makes the best fruit trays. Cornell Laundry for the linens: 12 white banquet & 10 square 54"x54" toppers in colors of your choice (note: Sometimes the all the colors don't match; different colors of blue. Colors available are: Blue, Green, Red, ________________________ ) Rental period is for one week. Bagel Lovers (in Dryden) 42 Elm St. 844-3683 for mini bagels.  They come in 100 to a box. Wegmans for flowers.  Fresh ones come in Tuesday and Thursday. They can hold them for you. Michaleens florist has provided flower arrangements in the past.  (She approached the PTSO, we did not approach her.) PTSO Budget of up to $600. In late April, fill out building request forms for all the buildings, elementary (conference room near office or "strings" room), middle (teacher's lounge), high (teacher's lounge), and district office (bldg.req?), and bus garage (bldg.req?).  You need to have access to the three schools after 6 pm. on the Monday evening prior to the event to set up.  Set up at the bus garage and the district office happens the morning of the event. ~Decide on a theme and order the post card invitations. ~Call the district office to get the number of employees in the district (excluding substitute employees). ~Have someone print the invitations up on their printer. See examples of prior years in this binder. ~Have someone deliver them to all of the mailboxes in the district: Elementary school, Middle school, high school, bus garage, building and grounds building, and district office. ~Order fruit trays from Wegmans: 2 large for each - elementary, middle & high school & 1 large for bus garage, plus 1 fruit bowl for the district office. ~Purchase orange juice: 1 gallon for each the elementary, middle and high school, 1/2 gallon for the bus garage, and 1 quart for the district office.   ~If doing mini bagels, get cream cheese: 16 oz. for each school and 8 oz. for the bus garage and district office. ~Purchase butter: 5 sticks - 1 for each location. ~Whole fruit is needed for the trays for the p.m. cleaning crews and the after school child care people. ~Whole fruit baskets have also been used to supplement the fruit trays.  We have purchased grapes, apples, oranges and bananas. ~Have a committee member pickup the linens. ~One committee member should pick up the fruit trays, juice, cream cheese and butter and deliver them to the refrigerators in the three school buildings on the day before the event. ~Have a committee member purchase plastic cups 750, napkins 600, forks 200, small plates 600.   Cocktail picks are also a good idea.  (Check the PTSO storage area to see supplies are available from the previous year(s).  Regular knives are available in the storage area.) Have each committee member ask 10 friends to sign up to bring baked goods, cookies, muffins, fresh fruit, almonds, etc. to school or someone's house the day before the event by 5 p.m. The evening before the event (usually starting at 6 p.m.) have the committee meet at a member's house or at the elementary school cafeteria to put trays of baked goods and whole fruit together.   With enough people starting at 6 p.m., the team can be done by 8:30 p.m. ~Prepare: 6 large trays, 5 small trays Elementary School - 2 large trays Middle School - 2 large trays, High School - 2 large trays, Bus Garage - 1 large tray, 1 whole coffee cake ES p.m. Crew - 1 small tray MS p.m. Crew - 1 small tray HS p.m. Crew - 1 small tray ES After School - 1 small tray MS After School - 1 small tray After the trays are together and wrapped in plastic, load everything into cars and caravan to each school to set up together. ~Elementary School - 1) Set up the table with linens, bakes goods, flowers and anything else nonperishable. Store refrigerator items in the refrigerator (label PTSO items).  2) Find ES p.m Crew to give their food to.  3) Leave After school tray _____________. ~High School - 1) set up in the faculty lounge; use refrigerator (label PTSO items), 2) Find HS p.m. Crew to give their food to. ~Middle School - 1) set up in the faculty lounge; use refrigerator (label PTSO items) 2) Find MS p.m. Crew to give their food to,  3) Leave After school Tray ______________. Decide for the end of the evening who will be responsible to finish setting up in the mornings by unwapping baked goods and taking items out of the refrigerator (by 7 am in the middle and high schools & 8 am at the elementary).  All of the set up is done in the morning at the Bus Garage (completed by _______) and at the District Office (completed by ________). Later in the day; usually 2 p.m., send someone to each building to clean up (remind them to take ziplock baggies).  Consolidate all items onto paper plates and put in baggies.  Put left over fruit, juice, etc. in the refrigerator.  Collect leftover PTSO supplies: trays, knives, plates, napkins, baskets (to be returned to the person who loaned it), and linens to the person who will return them to Cornell Laundry. Remember to go back to the school later in the week to collect all remaining trays, baskets, and vases donated for use by the committee members. Food Donation Sign-Up Form Coordinators & Assistant Coordinators: 2005-2006 Donna Prybyl, Merrit Jones, Bobbi Wasenko & Carolyn Shaw, Robin Steele 2004-2005 Carolyn Shaw & Merrit Jones "To the world you might be one person, but to one person you might be the world" 2003-2004 Bobbi Wasenko 2002-2003 Bobbi Wasenko "Joy is the simplest form of gratitude" 2001-2002 Bobbi Wasenko "Even a small star shines in the darkness" 2000-2001 Bobbi Wasenko "A candle loses none of its light by lighting another candle"